Library Donation Policy

Terms of Acceptance

1. Donated materials that are accepted by the Effat University Library & Cultural Museum becomes the absolute and unconditional property of the Library and cannot be returned to the donor for any reason. Once the Library takes possession of an item, the Library is free to make all decisions in accordance with its established policies and procedures with respect to the retention, storage, processing, use, and disposition of that item.

2. Donors are required to fill-out and sign the “Donation Form” at the time the donation is transferred to the Library and provide the following information:
a. Donor’s name and contact information
b. The type of material (books, photographs, etc.)
c. Number of items donated
d. A brief description of each item (in case of books, author, title, copyright)

3. Donated materials may be acknowledged through a note added to the Library catalogue record.

4. All donations will be reviewed by the Technical Services Librarians prior to acceptance.

In Scope of materials

Effat University Library will consider accepting donations that:
• Fall within the scope of the library's collection and align with the University’s teaching, learning and research areas
• Are in good physical condition
• Do not duplicate materials already held
• Are of unique and significant value to the collection

Out of Scope materials

Effat University Library respectfully maintains the right to refuse any gift or part of a gift. Factors which may prevent the Library from accepting items include:
1. Outdated newspapers, magazines or journals
2. Materials requiring technologies which the Library no longer supports
(e.g. audiocassettes, VHS tapes) audio and video cassettes or VHS tapes
3. Obsolete encyclopedias
4. Condensed books or Reader’s Digest
5. Books that have been damaged or altered
6. Photocopies or other reproductions/reprints
7. Superseded titles or editions
8. Computer software
9. Censored books or periodicals

Library Limitations

In some cases, donated library materials may not be accepted for the following reasons:
• Duplication of copies
• Space restrictions
• Equipment constraints
• Expense of repair
• Binding and processing